Executive PA

Job title: Executive PA
Reporting to: Chief Executive Officer
Date of Issue: October 2025

Role Objective

As the Executive PA you will provide administrative, organisational, and strategic support to ensure the CEO, CFO and Chairman’s time is optimised and the business runs smoothly. This role requires exceptional discretion, professionalism, and the ability to operate with initiative and foresight in a fast-paced, entrepreneurial environment.

Key Responsibilities

Executive support and diary management

• Manage and coordinate the CEO’s, CFO’s and Chairman’s complex diaries, schedules, and travel arrangements
• Prioritise and filter requests for the CEO and CFO’s time, ensuring alignment with business priorities
• Ensure the CEO and CFO are briefed ahead of key engagements and anticipate their needs, providing proactive solutions and support
• Handle confidential information with the highest level of discretion

Operational support

• Prepare letters, high-quality documents, presentations, and reports for meetings as required.
• Organise and provide support for Board meetings, executive committees, executive offsites, key client engagements and other key business meetings where required
• Oversee expense management, invoices and related administrative processes
• Assist in the smooth running of the office environment as required

Communication and Stakeholder management

• Serve as the first point of contact between the CEO and CFO and internal and external contacts
• Draft and manage correspondence, ensuring clear and timely communication
• Build strong working relationships across the firm and with external partners, reflecting Shackleton’s collaborative and trusted style

This job description may be reviewed and subsequently amended to better reflect any changes required in the role.

Person specification

Knowledge and experience

• Previous experience as a PA/EA at Board or C-Suite level, ideally within financial services, professional services, or a fast-paced growth business.
• Exceptional organisational skills with the ability to prioritise multiple demands.
• Strong written and verbal communication skills, with excellent attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
• Experience managing confidential and sensitive information.

Personal skills

• Highly professional, discreet, and reliable.
• Proactive, resourceful, and able to anticipate needs.
• Calm under pressure with a solutions-focused mindset.
• Strong interpersonal skills with the ability to build trust and credibility quickly.
• Flexible and adaptable to evolving business needs.
• Aligned with Shackleton’s values

If you are interested in learning more about this role or want to apply, please send your CV/Application to HR@shackletonadvisers.co.uk